#Office 2016 mail merge how to zip#

#Office 2016 mail merge how to zip#

If you're using an Excel spreadsheet, make sure the column for ZIP codes or postal codes is formatted as text so that you don't lose any zeros. Before you start the mail merge process, collect all of your data records, and add them to your data source. If you don’t have a mailing list, you can create one during mail merge. It contains the records that Word uses to pull information from to build your email messages. It can be a directory of Outlook contacts, an Access database, or an Office address list. If you're using Outlook MAPI, make sure your versions of Word and Outlook are the same. In order to send emails, a MAPI-compatible email program like Outlook or Gmail needs to be installed. On the Mailings tab, in the Start Mail Merge group, choose Start Mail Merge > E-mail Messages. Those event details are important for everyone to know.

If you’re telling people about an upcoming event, for example, include the name, date, time, and location of the event.

Type the body of the email message you want to send to everyone in Word before you begin. Mail merge pulls the formation from the mailing list and puts it in your main document, resulting a personalized, merged document for each person on the mailing list. This document is a combination of the main document and the mailing list. Your mailing list has names, for example, and your main document is the email message that will be addressed to the names in your list. This document contains the data that is used to populate information on the letter. This document is your email message, it contains text and graphics (a logo or image, for example) that are identical for each version of the merged document. There are three documents involved in creating email messages using the mail merge process: Mail merge-unlike broadcasting a message to a group of people-makes each recipient of the message the sole recipient. Only specific sections of the email message vary and are personalized. You can create a batch of personalized email messages that are formatted identically and use the same text and graphics. If you have a message to send to many people via email that you want personalized for each recipient, use mail merge. Use mail merge to send bulk email messages Applies To: Word for Office 365 Word 2016 Word 2013 Word 2010 Word 2007